Medinotes is a secure, end-to-end encrypted electronic patient record and stock management system
Contact us for a DemonstrationMedinotes is a secure, end-to-end encrypted electronic patient record and stock management system
Contact us for a DemonstrationMedinotes, one of the first end-to-end encrypted web-based sports specific medical notes systems in the UK, was developed by a multidisciplinary team of clinicians and launched in 2014.
The sports teams our clinicians worked with were either recording their notes entirely on paper or using clunky, complex international software.
The solutions and software available on the market were expensive and didn’t meet the needs of a sports team or private clinic environment.
Over the last 10 years we have worked closely with a range of sports teams and clinics to develop the most user friendly system that meets and exceeds their needs.
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Using the latest technologies Medinotes has a unique algorithm that encrypts data as it enters the database and decrypts it when it’s requested. It is never stored in the database in an unencrypted format!
This additional layer of protection provides optional enhanced security, requiring users to provide two distinct forms of identification before gaining access to their accounts.
This feature allows you to search for the medication you want to prescribe, allocate it to a client or player from your existing stock, or generate a branded prescription for a pharmacist.
Medinotes adheres to the UK GDPR regulations concerning the storage of medical records, ensuring that you can maintain compliance with ease.
We offer bespoke clinician task management and reminder features designed to help you effectively manage your daily responsibilities.
Send a referral outside your organisation using the secure referral system. The clinician receiving the referral will receive a unique address and PIN and the referral will be available for a limited time.
The UK based support team at Medinotes offers fast assistance, comprehensive support, and thorough training throughout the onboarding process and continuing thereafter.
Store all your clinical governance policies into a single system to facilitate access for all users and ensure adherence to compliance standards.
Incorporate OSICS coding within your medical notes to facilitate streamlined reporting and enhance injury surveillance.
This area is great for keeping track of what stock you have and what stock has been dispensed. This is great to reduce medico-legal risk. You can also link to a stock provider and raise purchase orders.
The dashboard of the site features a clinician notice board that facilitates communication among clinicians operating within the system.
Medinotes provides the capability to modify questionnaires and data collection processes for new players, specific to your sport, clinic or club.
Typical website forums, e-commerce platforms and other websites store and enter their data as plain text. This can be easily read if access is gained to the database.
Medinotes data is entered and stored using a fast and efficient 256-bit AES encryption process. Initially, the data is scanned for any potential injection attacks and then it encodes “plaintext” into “ciphertext,” through the use of cryptographic alphanumeric process.
To decode any of the data entered, individuals must be signed into Medinotes (with optional two-factor authentication) which will then be passed through a string of unique coding containing 2048 characters individual to the account holder. This unique coding involves the practice number and other data stored by Medinotes to verify access.
To access patient data, Medinotes combines this string of characters with a key related to each patient data entry. Only with these 2 keys can the patient data be decrypted back into its original form and read in plain text.
There are many unique keys used by Medinotes for different areas of the stored data. Player data and club data are stored independently.
Concussion Screening
Medical Notes
Wellness and Monitoring
Medinotes is highly customisable
Comprehenive Calendar/Scheduler with multiple filters
Adding a new appointment is quick and easy
Multiple displays of appointment data
Managing patients with groups and active/archive
Reviewing patient feedback data within groups
Full Medication database supplied by BNF
Help Videos are on hand in key areas of the system
Medinotes accommodates multiple users within its system, offering four distinct user types. The system features these four user types, detailed as follows:
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Founder and Director
Director
Lead SEM Advisor
Director
Lead Radiology Advisor
Director
Lead Orthopaedic Advisor
Director
Physiotherapy Advisor
Lead Developer
Head of Operations
Operations
Lead Physiotherapy Advisor
Physiotherapy Advisor
Our dedicated Support team is also are available Monday to Friday between 9:00am - 4:00pm GMT.
Lewis Bulmer - York City KnightsAs the lead sports therapist at York City Knights I have used Medinotes for near 2 years now and found it easy to access and use for documenting medical records of players injuries, medical background, concussion tests and medication. It has been easy to also use in a team environment to show coaches, who also can have access to this, where a player is at in their rehabilitation and when they could return to play.
